Vision does not actually store the Credit Card on file it will store a reference token to access the information on the processor's site for future use. The credit cards are stored in the Customer's Account under the [F6] CCard area. To get the lowest rate possible make sure the Credit Card token information is as complete as possible(remember more information and details on a saved credit card token will lower your rates - even a scanned card can benefit from more information - use theEdit optionto enter as much information as possible).
A Credit Card can be saved on a customers file from the Customer File and from the [F12] Crediting Customer screens -in the future the system will prompt to save the Card to file when accepting payment at point of sale or applying a deposit on a open sale with the Deposit Utility.
The first process outlined is the process of adding a CC to a customers file manually, the linked sections outline the recommended processes for updating or replacing existing Credit Card tokens. The example shown is of a Virtual Merchant (web interface) configuration.
Go to the Customer File screen and select[F6] Ccard
OK: [Ctrl] and [Enter] to save and exit the Credit Card list for the customers account
New F2: to add a new Credit Card token to the customer's saved file manually
Edit F4: to edit an existing Credit Cards details on the customer's saved file(note: even if the token was scanned use the Edit option to update any additional information to get the lowest rate possible)
Delete F5: to remove a saved Credit Card token from the customers file
Replace F6: to replace an existing Credit Card that this token references (used especially if the token is tied to a specific recurring bill)
Select F8: when using the saved Credit Card token to process payments to select the highlighted Credit Card
Check/Car F9: switches the list between stored Credit Card Tokens and stored Check information
Adding a Credit Card Token Manually to a Customers Account to be Saved on File
Go to the Customer File screen and bring up the customer account. Use the [F6] Ccard button at the bottom of the screen to access the Credit Card list for that customer's account; then use the[F2] New button on the Credit Cards list.
The screen may take a few seconds to load up; if the Credit Card user is configured at aTerminal Merchantthe screen will prompt for the name on the card then the reader will prompt to scan the card (select cancel at the device to enter the card manually at the reader) if the user is configured forVirtual Merchant or Web Interfacethe following details will prompt on the Pluss Payments window.
Name = name on card
Zip Code = zip code for billing on credit card account
Country Code = US for United States or CA for Canada
Name on Account = Name on the Account not always the same as the name on the card
Card Number = the number on the card no spaces or dashes needed the system will put the spaces as you type
Expiration =the expiration two digit month and two digit year
CVV =the verification code on the back of the card (three digits)
Once the information is completed properly use the Get Token option to allow the system to verify the validity of the credit card. The stored Credit Card token will display as a X's with only the last four digits displaying along with the type and expiration date to verify which credit card to select.
Refer to Edit / Update Credit Card Token on file to update the details on this saved token -remember more information and details on a saved credit card token will lower your rates - even a scanned card can benefit from more information.